Employment

Adjoint(e) administratif(ve)

Baluchon Répit long terme (formerly Baluchon Alzheimer) is a Quebec-based non-profit organization that has been in existence for 25 years. Its mission is to provide respite, support, and guidance to caregivers who wish to keep their ill or dependent loved ones at home. Baluchon is currently expanding and now offers services to new types of clients, including those at end of life, bedridden individuals, or people with degenerative diseases such as Parkinson's, ALS, and PSP. It is the only non-profit in Quebec that offers in-home long-term respite care (from 4 to 14 days), available 24/7. Its services are offered throughout the province at an affordable rate for families.

Baluchon’s unique approach includes dedicating approximately 8 hours to pre- and post-respite care to thoroughly understand the family’s needs, match them with the right caregiver (referred to as a baluchonneuse), and ensure continuity of service after the respite. Each respite assignment is supported by a four-person team that provides direct and meaningful support to the caregiver.

Position Title: Administrative Assistant

The Administrative Assistant supports the Baluchon team and its Foundation in their administrative functions. Responsibilities include reception duties, secretarial tasks such as note-taking, correspondence, formatting, meeting planning, and communicating information to users and donors. They also manage incoming and outgoing documents, handle statistics, and play a key role in the logistics of events and training sessions.

Key Responsibilities

In collaboration with the Executive Director:

  • Answer incoming calls with tact and courtesy, and provide relevant information

  • Welcome visitors and receive goods in person

  • Open, process, and distribute mail, deliveries, and emails

  • Manage the organization’s general email inbox

  • Maintain the Executive Director’s calendar

  • Assist the Executive Director with monitoring and managing government agreements

  • Maintain the filing system and mailing lists

  • Assist in drafting official correspondence and ensure high-quality language and presentation

  • Support the preparation of Board of Directors meetings and Annual General Meetings (AGMs): send out invitations, format and distribute documents, write minutes, and follow up on action items

In collaboration with the team:

  • Support the clinical team with pre- and post-respite documentation when needed

In collaboration with the Finance, HR, and Operations departments:

  • Organize logistics for meetings, group trainings, staff retreats (3-day events with 50 participants), and fundraising activities

  • Perform online purchases

Requirements

  • Diploma of Vocational Studies (DEP) in Secretarial Studies or College Diploma (DEC) in Administrative Techniques

  • 2 to 3 years of relevant experience

  • Experience working in a non-profit organization (asset)

  • Excellent command of spoken and written French

  • Strong knowledge of Microsoft tools (Word, Excel, Outlook, PowerPoint, Teams)

  • Demonstrate tact, discretion, and attention to detail

  • High adaptability to change

Special Conditions

  • Must be available to work after 5:00 p.m. during Board meetings (approximately 12 per year) and 1–2 weekends per year for special events

  • Must be able to attend the office more than once per week as needed

Working Conditions

  • Job type: Full-time, Permanent

  • Salary: $23.00 to $25.00 per hour

  • Expected hours: 35 per week

  • Schedule: Monday to Friday

Benefits

  • Employee Assistance Program

  • Wellness Programs

  • On-site parking

  • Casual dress code

  • Work-from-home option

Location: Average of 4 days per week working from home, 1 day in office

At Baluchon, you'll find a human, dynamic, and caring team driven by a genuine desire to help. We celebrate diversity in all its forms of being and thinking.

To Apply: Please send your resume AND cover letter (mandatory) either via Indeed or directly by email to: [email protected]

Pre-Screening Question(s)

As part of the recruitment process, you are required to complete a mandatory French language test. The test includes multiple-choice questions across several sections. Please read the instructions carefully and select the best answers.

Click or copy-paste the link below to complete the test:
👉 https://forms.office.com/r/qk4...

Let me know if you'd like this text adapted for a job posting platform (like Indeed or LinkedIn), or if you'd like a bilingual version.